Under 18 and Under 21 indicators display below the portrait. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Part B: Fill in the new hire date. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. Form I-9 is required by the Department of Homeland Security. You dont need to put every document under a blacklight. Only Certified copies of birth certificates that are photocopied are acceptable. Making copies and keeping them can help your case in the event of an ICE inspection. Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Hire and retain staff with earned wage access. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Initially a short-term measure, this change has since been extended through the end of July 2023. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. Reduce risk, save time, and simplify compliance management. Read these case studies to see why. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. If you are using the computer, select the issuing authority form the drop-down menu. Attach a note explaining why the changes were made. We are NOT the E-Verify program nor any government agency. Incorrect I-9 Form:Form I-9 is available in English and Spanish. By continuing to use this site, you are accepting our use of cookies. E-Verify is a registered trademark of U.S. Department of Homeland Security. Track critical documentation and control labor expenses. This provides a quick reference that the cardholder is a minor. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. One document matches the name entered in Section 1. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. First Name of the Employer or Authorized Representative Enter your full legal first name. A card that includes any of the following restrictions is not an acceptable List C document: At USCIS, the Employment Authorization Document is known as Form I-766. Share sensitive information only on official, secure websites. You may not enter any special characters. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Claim hiring tax credits and optimize shift coverage. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. Check out this guided tour to see for yourself how our platform works. (Ex: U.S. . If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Paycors leadership brings together some of the best minds in the business. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. If you are using the computer, select the issuing authority form the drop-down menu. Employers must use only the newest version of Form I-9. In California and Oregon, employers are required to post notices for employees if there is an inspection. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. If you are a AAA member, you may visit a AAA office to renew your driver's . A citizen of the United States. If you enter document information in List C column, you must enter document information in the List B column as well. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). This information is contained all in the spaces under "List B". Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. $56.25 to purchase class "B" license. How can I add an electronic signature field to Form I-9? Its time to be agents of change. Document Number - Enter the List B document or receipt document number. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. Receipts for documents are acceptable. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. Were growing and want to hear from you. Any other comments or notations necessary for the employers business process. Document Number Enter the List B document or receipt document number. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Military dependent's ID card 7. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Verify I-9 LLC. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. Reverification is triggered by the document with the earlier end date. To do otherwise could be an unfair immigration-related employment practice. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. The new card is a credit card type document. The employee is physically present at your place of business. Specific I-9 documents can be issued to certain person categories. There are three lists of documents. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Driver's license issued by a Canadian government authority 3. Issuing Authority Enter the issuing authority of the List B document or receipt. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Control costs and make every dollar count with reporting. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . We use a digital fax service so that we can see the form exactly as you send it. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. My new employee presented two documents to complete Form I-9, each containing a different last name. They can . The most common error is failing to complete the I-9 form. This way, you wont need to worry about an ICE Notice of Inspection. A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. If you are using a computer to complete the form, you can click on the drop-down menu to select List B document and when you click on the same drop-down menu, the embedded USCIS instructions will display. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. Verifies that and employee is authorized to work in the United States. Largest city and the administrative center . Summary: Issuing authority refers to any government agency or office that has the power to issue a specific official document. Employment authorization extension for Temporary Protected Status beneficiaries, etc. Initial and date the correction or omitted information. A signature on the card is not required for the card to be valid. A. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Employers may not specify what documents an employee must submit. Document Number Enter the List A document or receipt document number. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. To protect your privacy, please do not include any personal information in your feedback. You may accept an unsigned Social Security card as long as the card reasonablyappears to be genuine and to relate to the person presenting it. Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee.
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